Privacy notice

An overview of how we process personal data in the running of UK ORCID Support.

The information on this page supplements Jisc’s standard privacy notice.

Example 1:

An individual gives feedback on the Jisc UK ORCID support service using the survey tool and we are processing personal data

By providing information to the Jisc UK ORCID support service feedback survey you agree that you have asked us to process it as described in our standard privacy notice. You may instruct us to stop processing it at any time by e-mailing help@jisc.ac.uk with your email address: this will remove your data from future statistics and reports.

Example 2:

An individual submits guides and documents for Jisc UK ORCID support service Community Resources

The following information is needed for us to process your proposal to include your guides or documents to be shared on the Jisc UK ORCID support service website. We’ll use it, as described in our standard privacy notice, to provide the service you’ve requested, as well as to identify problems or ways to make the service better. If your proposal is accepted we’ll include your name, affiliation and a link to your guides or documents in a public listing that may be read from anywhere on the Internet. Please let us know if that will cause a problem, so we can discuss whether we can reduce what is displayed without devaluing the list of shared community resources.

Example 3:

An individual registers for UK ORCID membership for their organisation and to receive support from Jisc and ORCID

The following information is needed for us to communicate with you as an ORCID contact for your organisation. We’ll use it, as described in our standard privacy notice, to provide the service you’ve requested, as well as to identify problems or ways to make the service better. We’ll keep the information until we are told that you are no longer performing the role of an ORCID contact.

• Name
• Organisation
• Email Address
• Job Title
• Telephone Number
• Contact Role

Example 4:

A Jisc UK ORCID workshop which is hosted at an external venue

The following information is needed for us to reserve your place at the UK ORCID Workshop. We’ll use it, as described in our standard privacy notice, to provide the service you’ve requested, as well as to identify problems or ways to make the service better. We’ll share this information with the workshop venue, so they can manage your attendance; our contract prohibits them from using the information for anything else. If you tick the ‘include on delegate list’ box, we’ll also share your name and organisation with other delegates. If you ask us to keep your information on file for future events then we’ll keep the information until we are told that you no longer want us to do so.

• Name
• Job Title
• Organisation
• Email Address
• Telephone Number
• Contact Role

Example 5:

An individual submitted a reply to a blog post on the Jisc UK ORCID support service website

The following information is needed for us to process your reply to a blog post on the Jisc UK ORCID support service website. We’ll use it, as described in our standard privacy notice, to provide the service you’ve requested, as well as to identify problems or ways to make the service better.

• Name
• Email Address
• Comment
• Website

As part of the service, we’ll include your name and comment that you add to your reply in a public listing that can be read from anywhere on the Internet. Please let us know if that will cause a problem, so we can discuss whether we can reduce what is displayed without losing the benefits of displaying responses to blog posts.
 

Example 6:

An individual comments on or downloads the spreadsheet linked to from the Community Resources page on the Jisc UK ORCID support service website

The following information is needed for us to communicate with you as the main or technical ORCID contact for your organisation. We’ll use it, as described in our standard standard privacy notice, to provide the service you’ve requested, as well as to identify problems or ways to make the service better. We’ll keep the information until we are told that you are no longer performing the role of the main or technical ORCID contact.

• First Name
• Last Name
• Organisation
• Email Address
• Contact Role

As part of the service, we’ll include the Technical Contact Name, Technical Contact Email Address, Main Contact Name, Main Contact Email Address and Comments in a public spreadsheet that can be read anywhere on the Internet. Please let us know if that will cause a problem, so we can discuss whether we can reduce what is displayed in the spreadsheet without losing the benefits of helping members of the UK ORCID service to get in touch with other institutions to seek or offer advice on working with ORCID implementations, particularly when using specific systems (such as specific CRIS, IR or other admin systems).

Example 7

An individual contacts help@jisc.ac.uk with a query about ORCID

The following information is needed for us to communicate with you about your query. We’ll use it, as described in our standard privacy notice, to provide the service you’ve requested, as well as to identify problems or ways to make the service better.

• First Name
• Last Name
• Organisation
• Email Address
• Query